Executive Administrative Manager

Position Overview:

The Executive Administrative Manager will serve as a member of the Office of the General Counsels (OGC) and will report directly to the Senior Vice President (SVP) and General Counsel (GC). In addition to supporting the SVP and GC, this position will also support the Deputy General Counsel, Corporate and Secretary of the University. The Executive Administrative Manager will oversee, manage and coordinate the daily operations and administrative functions of the Office of the Senior Vice President and General Counsel, to include planning and scheduling; management and coordination of communications; supervision of staff on both campuses, University Park Campus (UPC) and Health Sciences Campus (HSC), purchasing; department personnel administration; office procedural development and implementation; management and coordination of special projects; and facilities and equipment maintenance and repair. Acts on behalf of executive exercising discretion and independent judgment while assuring and providing critical, high-level support to optimize executives time. Participates in short and long-term department planning. Analyzes department operations, determines necessary and appropriate procedural changes, and implements accordingly.

Scope of Potential Responsibilities

• Administrative support to SVP and GC, Deputy GC and OGC.

• Recruit, screen and hire non-attorney staff.

• Collaborate with the Senior Business Officer (SBO), and assist with the preparation of the annual budget.

• Collaborate with the DGC and Admin IT to manage the document management system.

• Facilitate communication between the SVP and GC with trustees, senior officers, and other high-level stakeholders regarding confidential matters to ensure appropriate follow-up is completed. Triage issues and prioritize projects and questions that need to be addressed by the SVP and GC, ensuring that all such matters are handled with the utmost discretion and sensitivity.

• Participates in business continuity planning.

• Annual Performance Evaluations of non-attorney staff.

• Manage Special Projects.

• Perform other related responsibilities as requested and when necessary. The University reserves the right to add or change duties at any time.

The ideal candidate demonstrates:

• The ability to think proactively and act quickly.

• Positive can-do attitude.

• Strong interpersonal skills.

• Independent & resourceful yet will seek advice when appropriate.

• Strong organizational skills & attention to detail.

• Strong computer skills; proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

• Ability to maintain the confidentiality of sensitive information.

• Help manage the office budget and financial planning.

• Demonstrated proactive approach to problem-solving with proven decision-making capability.

Minimum Qualifications:

The candidate for Executive Administrative Manager must meet the following qualifications:

• Minimum Education: Bachelors degree; combined experience/education as substitute for minimum education

• Minimum Experience: 7 years

• Minimum Field of Experience: Paralegal or Bachelors degree, administrative or project administration experience for a high-level executive, excellent writing and oral skills, strong organizational skills to address, prioritize and coordinate multiple projects, problems and activities concurrently, tech savviness, project management.

Preferred Qualifications:

The ideal candidate will have experience with the following:

• Experience working for a high-level executive at a law firm or corporate environment.

• Exemplary interpersonal skills and ability to work effectively with individuals at all levels of an organization.

• Strong reputation for discretion, integrity, judgment, responsiveness, and common sense.

• Exemplary oral and written communication skills.

• Preferred Education: Masters degree

• Preferred Experience: 10 years

In addition, the successful candidate must also demonstrate, through ideas, words, and actions, a strong commitment to USCs Unifying Core Values: integrity, excellence, diversity, equity and inclusion, well-being, open communication, and accountability.

Required Documents and Additional Information:

Please submit a cover letter and resume as part of your application.

The annual compensation range for this position is $150,000 - $170,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidates work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

The University of Southern California is an Equal Opportunity Employer

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About University of Southern California (USC)

USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.

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