Career Center

Department: Law Legal Clinic
Salary/Grade: EXS/5
 

Job Summary:

The Bartlit Center and Public Interest Center Program Coordinator is responsible for the day-to-day functions of the previously mentioned centers. In addition, they are a strategic voice within those centers, aiding in process improvements, program planning and faculty and student onboarding. In addition to work with program faculty, they are also responsible for dozens of adjuncts that teach within the centers.                   

Please note: This role will require occasional evening and weekend work.

Specific Responsibilities:

Faculty Support/Administration

• Coordinate onboarding for over 110 adjuncts for Bartlit Center
• Manages and oversees adjuncts for thirteen different classes within Bartlit Center throughout the year with in-depth communication
• Create, update, and maintain Canvas, course management system for faculty and students
• Manages design and development of program databases; compiles & analyzes data; prepares reports
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives
• Collect and monitor attorney and student feedback and other evaluations for clinic classes
• Monitor and enter grades into CAESAR, assuring faculty completes process by deadline
• Translate documents in Spanish for clinic attorney cases on a time sensitive and as needed basis

Student Support

• Completes program/class logistical details such as course coordination, technology, registration, enrollment, travel planning, applications
• Provide students with administrative and IT support, and serve as the intermediary in communications between the faculty and students for all course-related matters
• Processes over 120 stipends for Guaranteed Summer Funding Program (Public Interest Center)
• Organizes travel, orders, and room reservations for students, mainly those on Trial Team

Budget & Financial

• Coordinate the application process and review over 100 applicants for the Loan Repayment Assistance Program/LRAP in nearly $500k of loans (Public Interest Center)
• Coordinate the application process and review of over $1 million funded Guaranteed Summer Funding program (Public Interest Center)
• Enters expense reports for faculty and payment requests for students and independent contractors when required
• Manages payroll for 20 adjunct faculty members in the Bartlit Center, Legal Ethics actor contractors, and law students for select programs (Israeli LLM and public interest stipends); downloads and completes appointment paperwork for submission.
• Participates in budget preparation

Communications & Outreach

• Produces bi-weekly student newsletter and bi-annual alumni newsletter for the Public Interest Center
• Maintains Public Interest Center website with calendar of events, happenings, and alumni news
• Contact level/frequency within same dept., outside dept., outside NU, peer level employees, Senior/exec level management, and students
• Reviews programming to recommend future plans to increase engagement, participation, etc. (Public Interest Center)
• Keep financial, programming, student, and tutorial manuals up to date
• Consistent communication at high level, for example: department heads and Northern District judges

Events

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments, and technology are arranged and completed in an appropriate and timely manner

• Supervise volunteers including high school students and peers for Intro to Trial Advocacy
• Final Mock Trials

Program/Center Development

• Reviews program strategies to keep programs running efficiently and accurately
• Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives
• Supervise law students for MPILCC program volunteer database project and Public Interest Center Alumni database

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.

Preferred Qualifications:

• 4 years of applicable work experience.
• Advanced Microsoft Office skills (PowerPoint, Word, and Excel), Outlook, and web browsers.

Preferred Competencies: (Skills, knowledge, and abilities)

• Excellent written and oral communication skills.
• Ability to remain organized amidst multiple competing demands.
• Demonstrates initiative and follow-through.
• Receptive to feedback, embracing continuous improvement.
• Internally motivated to excel.
• Graceful under pressure.
• Capable of working as part of a team and autonomously as the situation demands.
• Confident accepting new challenges.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
  

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About Northwestern University

Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.

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