The Bartlit Center and Public Interest Center Program Coordinator is responsible for the day-to-day functions of the previously mentioned centers. In addition, they are a strategic voice within those centers, aiding in process improvements, program planning and faculty and student onboarding. In addition to work with program faculty, they are also responsible for dozens of adjuncts that teach within the centers.
Please note: This role will require occasional evening and weekend work.
Coordinate onboarding for over 110 adjuncts for Bartlit Center
Manages and oversees adjuncts for thirteen different classes within Bartlit Center throughout the year with in-depth communication
Create, update, and maintain Canvas, course management system for faculty and students
Manages design and development of program databases; compiles & analyzes data; prepares reports
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives
Collect and monitor attorney and student feedback and other evaluations for clinic classes
Monitor and enter grades into CAESAR, assuring faculty completes process by deadline
Translate documents in Spanish for clinic attorney cases on a time sensitive and as needed basis
Completes program/class logistical details such as course coordination, technology, registration, enrollment, travel planning, applications
Provide students with administrative and IT support, and serve as the intermediary in communications between the faculty and students for all course-related matters
Processes over 120 stipends for Guaranteed Summer Funding Program (Public Interest Center)
Organizes travel, orders, and room reservations for students, mainly those on Trial Team
Budget & Financial
Coordinate the application process and review over 100 applicants for the Loan Repayment Assistance Program/LRAP in nearly $500k of loans (Public Interest Center)
Coordinate the application process and review of over $1 million funded Guaranteed Summer Funding program (Public Interest Center)
Enters expense reports for faculty and payment requests for students and independent contractors when required
Manages payroll for 20 adjunct faculty members in the Bartlit Center, Legal Ethics actor contractors, and law students for select programs (Israeli LLM and public interest stipends); downloads and completes appointment paperwork for submission.
Participates in budget preparation
Communications & Outreach
Produces bi-weekly student newsletter and bi-annual alumni newsletter for the Public Interest Center
Maintains Public Interest Center website with calendar of events, happenings, and alumni news
Contact level/frequency within same dept., outside dept., outside NU, peer level employees, Senior/exec level management, and students
Reviews programming to recommend future plans to increase engagement, participation, etc. (Public Interest Center)
Keep financial, programming, student, and tutorial manuals up to date
Consistent communication at high level, for example: department heads and Northern District judges
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments, and technology are arranged and completed in an appropriate and timely manner
Supervise volunteers including high school students and peers for Intro to Trial Advocacy
Final Mock Trials
Reviews program strategies to keep programs running efficiently and accurately
Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives
Supervise law students for MPILCC program volunteer database project and Public Interest Center Alumni database
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
1 year program/project administration or other relevant experience.
4 years of applicable work experience.
Advanced Microsoft Office skills (PowerPoint, Word, and Excel), Outlook, and web browsers.
Preferred Competencies: (Skills, knowledge, and abilities)
Excellent written and oral communication skills.
Ability to remain organized amidst multiple competing demands.
Demonstrates initiative and follow-through.
Receptive to feedback, embracing continuous improvement.
Internally motivated to excel.
Graceful under pressure.
Capable of working as part of a team and autonomously as the situation demands.
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