Career Center

Position Summary:

Major Responsibilities:

• Keep current with all regulatory and governmental requirements related to accounts payable and SUNY procurement.
• Work with campus MWBE coordinator to set goals or obtain waivers on procurements to ensure compliance.
• Utilize electronic filing system (OnBase) to maintain documents related to the position.
• Work with SUNY Legal to review contract and PO terms and conditions for procurements up to $125,000.
• Create and maintain work manuals for all job-related duties.
• Review and verify that areas of department website related to position are up to date and communicate with supervisor if any changes are needed.

• Work with vendors, Accounts Payable, Facilities Management, Business Office, and SUNY to resolve procurement related problems.
• Become proficient with purchasing information systems.
• Execute procurements up to $125,000 – Create and issue bid documents, including specifications, evaluations tools and charts. This will include the use of electronic sourcing software (currently – Red Dragon Sourcing).
• Coordinate vendor responsibility compliance and consultant reporting for assigned projects
• Point of contact for review and execution of speaker agreements.
• Work with OGS to properly administer OGS state contracts.
• Submission of contracts, addendums, and documents to OSC, AG, SUNY Administration.

• Audit and process employee reimbursements
• Audit and process campus utility payments

• Participate in SUNY and NYS professional development related to job duties.
• Develop and administer campus wide training on NYS and SUNY Policies and procedures related to position duties.

• Act as backup for processing vouchers in the absence of Office Assistant
• Act as a backup for processing employee travel reimbursements and Travel & NET card Vouchers in the absence of the Program Aide
• Other projects/assignments within the scope of the position and related to position duties in support of purchasing operations as directed by immediate supervisor.

Required Qualifications:

• Bachelor's degree or associate degree with at least 3 years business related experience
• Experience with and evidence of effective utilization of Microsoft Office (i.e., Word, Outlook, Excel)
• Experience prioritizing multiple tasks, duties, and/or projects with critical deadlines and following through to completion.
• Experience working independently and as part of a team
• Experience with written and oral communication skills
• Experience acting in a role that requires attention to detail
• Experience with roles that require organization and time management skills

Preferred Qualifications:

• Bachelor's degree in a business-related field
• Two or more years of experience in a procurement-related field (highly preferred: NYS/SUNY procurement experience)
• Two or more years of experience in an accounts payable-related field
• Experience working in higher education.

• Comfortable with learning to utilize new software and technology to improve efficiency.
• Ability to quickly grasp policies.

About SUNY Cortland

SUNY Cortland is one of 64 campuses in the State University of New York system. The State University of New York is a quality public university that combines world-renowned faculty, dedicated staff, and a truly diverse body of talented students to pursue its mission in every corner of the state: "to learn, to search, to serve."

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