Administrative Support Specialist, Legal Department
Dana-Farber Cancer Institute
Location: Brookline, Massachusetts
Internal Number: 2023-34788
This position will be onsite three days a week, including Mondays and Fridays. The schedule of this position will be 9 AM - 5:30 PM, Monday-Friday.
Administrative Specialist II provides a variety of administrative functions to the Office of General Counsel, specifically to the Intellectual Property Practice Area. Interfaces regularly with management, physicians, investigators, internal and external clients, and outside legal counsel which require considerable tact and diplomacy. Position reports to the Office of General Counsel???s Program Manager and supports four to six Intellectual Property Practice Area team members at any time.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.??
PRIMARY DUTIES AND RESPONSIBILITIES:
Coordinates scheduling intricate meetings and oversees complex calendar management for multiple Intellectual Property team members.
Utilizes various software, including Microsoft Office Suite, to produce reports, spreadsheets, presentations, and other documents as needed.
Shares general office duties including, but not limited to ordering office supplies, screening phone calls, faxes and mail, and providing back-up support to other department administrative team members.
Drafts correspondence, reviews documents, and maintains and updates standard contracts and forms as needed.
Oversees booking travel, reconciling expenses, data entry, among other duties.
Bachelor???s degree and a minimum of 5 years relevant experience working in a legal, medical, or scientific research setting or comparable technology-oriented business environment preferred. ??Previous experience in an Intellectual Property department or firm preferred. Should be a Notary Public or be willing and eligible to become a Notary Public. Ability to perform duties in a hybrid setting, working both remotely and onsite as needed.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Demonstrated ability to manage multiple electronic calendars and organize complex meetings.??
Ability to balance, coordinate and execute multiple assignments and to prioritize workload.
Strong attention to detail, organization, independence, and responsiveness is essential.
Advanced organizational skills.
Computer skills required include, but are not limited to, Microsoft Office Suite (specifically Outlook, Word, PowerPoint, and Excel) with strong computer literacy preferred.
Ability to exercise judgment, discretion, and confidentiality with sensitive matters.
Strong analytical, critical and creative thinking (strong problem-solving skills).
Ability to deal with high stress situations in a diplomatic and professional manner and ability to show mature judgement.
Ability to maintain confidentiality, discretion, diplomacy, and good judgment.
Take initiative where appropriate.
Writing, proofreading and drafting skills.
Reliable and punctual.
Ability to operate with complete autonomy, as needed.
Ability to collaborate and work cooperatively and respectfully with attorneys and staff is imperative.??
Experience with basic legal research and ability to summarize findings in writing preferred.
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.?? As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.?? Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.??
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.??
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to under-served members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.