Job ID: 2023-17077 Type: Full-Time # of Openings: 1 Category: Administrative Support
This position of Project Coordinator (PC) provides administrative, projected-related support to the attorneys in the Office of the General Counsel (OGC). As part of a four-person administrative team, reporting to the OGC Executive Assistant and Office Manager, the PC must be a team player who can handle multiple projects (including those relating to Trust & Estates, Property Transaction, Litigation Support, Government Investigations and Subpoenas) within a heavy workload with grace and good humor and who does not hesitate to assist others as circumstances may require. The PC must be proactive and well-organized with meticulous attention to detail in matters of mapping out workflow, proofreading, document processing, and working collaboratively. The PC must be proactive in consulting with attorneys and in providing them with information that enables them to prioritize their work for the day. The PC requires frequent interaction with high-level administrators, faculty, and third-parties outside the University; and therefore, requires a high degree of independent judgement, tact, and professionalism as well as a profound respect for the confidentiality of the documents and communications involving the OGC. The PC must be able to handle multiple time sensitive demands using the appropriate judgement to accommodate requests.
This position will have the following two main duties:
Project Management (75%):
Manage a variety of short and long-term projects for the OGC
Provide leadership and direction for day-to-day project operations.
Projects are mostly legal in nature and will require the candidate to exercise a high degree of judgment and be extremely well organized and proactive.
Project areas will require the PC to independently interact and address issues with University clients and third parties outside of the University.
Must be able to effectively and efficiently produce time sensitive materials.
Administrative support to attorneys within the OGC (25%):
Scheduling meetings, arranging and coordinating logistics for events
Preparing presentations and materials
Screening and responding to telephone calls
Electronic and paper filing
General and legal document preparation
Travel arrangements and expense reporting
Maintain OGC databases, track litigation hold notices
Assist attorneys with outside counsel invoice review processing and assist with legal matter budget analysis and reporting, using OGCâ™s e-Billing system
Proactive, a team-player, and be well-organized.
Ability to plan and execute projects, with tact and appropriate independent judgment.
Meticulous attention to detail in matters of proofreading, document processing, and collaborating with others.
Ability to be proactive in working with attorneys, providing them with information that affects their priorities during the course of a hectic day
Ability to maintain attorney-client privileged and confidential attorney work product documents, information and communications
Comfort with interacting with high-level administrators and faculty
High degree of judgment, tact, and professionalism as well as a profound respect for the confidentiality of the documents and communications involving the Office of General Counsel.
Minimum of 5 years of experience high level administrative support of attorneys and project management within a legal office
Experience with Serengeti/Legal Tracker, SharePoint, Concur and University software applications.
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