Career Center

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
   

EDUCATION/EXPERIENCE

• University or College degree a must.
• Minimum of three (5) years of commercial real estate or property management experience including budget preparation/financial reporting, familiarity with building systems, lease negotiation, documentation and administration, people management, tenant relations.
• Obtain the required real estate license within your jurisdiction, i.e. a salesperson license or a property management license within 12 months.
   

COMMUNICATION SKILLS

• Ability to read, analyze, and interpret legal documents (lease documents, claims of lien, etc.), general business periodicals, professional journals, technical procedures, or government regulations
• Possesses proven financial and accounting acumen including clear understanding of cash and accrual accounting procedures

REASONING ABILITY

• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to solve practical problems and deal with variety of concrete variables in situations where only limited standardization exists
• Ability and respond to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Strategic thinker with strong implementation orientation

OTHER SKILLS AND ABILITIES

• Proficient knowledge of Microsoft Office/Suite, and any other software program or piece of technology identified as standard for JLL or requested by the Client
• Must have working knowledge in various budget applications
   

Responsibilities

• Ability to produce well-written reports, business correspondence and procedure manuals
• Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers and the general public

MATHEMATICAL SKILLS

• Ability to calculate figures and amounts such as discounts, interest, commissions, prorations, percentages, basic calculation of measurement of rent, parking fees, and late fees
• The employee frequently is required to stand, walk, reach with hands and arms, stoop, kneel, crouch or crawl
• Reading Video Display Terminals, order forms and other written documents
• Lifting a minimum of thirty-five (35) pounds
• Using keyboards for typing and computer input
• Hearing, speaking and answering the office telephone system
• Other duties may be assigned
• Assist with the development and gains consensus for, and implements the Management Plan for assigned assets
• Communicates effectively and frequently with the Property Management team, Executive Vice President/Market Sector Lead on all significant operating issues based on the building, client and tenant’s history
• Assists with the preparation and review the annual jurisdictional forms and filings as required. (i.e
• Income & Expense, Real Estate Tax payments, Property Tax fillings, Baseball tax, etc
• Assists with the preparation of the final budget documentation (i.e., explanatory notes.)
• Plans and administers budget for the office building(s)
• Inspects facilities and equipment to determine extent of service and equipment required
• Recommends, justifies, develops and coordinates projects that enhance the value of the office buildings
• Works with Chief Engineer to assign employees to duties such as maintenance, repair, or renovation and obtains bids for additional work from outside contractors, pursuant to client and JLL guidelines
• Capable of managing construction projects such as tenant improvements, restroom renovations and major repair and maintenance projects, etc
• Responsible for lease administration process, tenant billings, collections.
• Upon execution of the Lease, GM assists the Project Manager (if applicable) and Chief Engineer in the tenant construction coordination process, prepares the set-up of accounting information to collect specified rents and develops lease abstracts
• Maintains intimate knowledge of lease agreements; ensures compliance from an accounting standpoint and acts upon from an operations point of view
• Works with Client Accounting Services (CAS) in Westmont to manage the accounting process and directs on-site bookkeeping functions and collection process
• Oversees the enforcement of accounting procedures for the office buildings aimed toward an appropriate level of control for cash receipts and deposits
• Oversees second level collection discussions and default letters consistent with obligations and rights within the Lease
• Reviews account aging reports to ascertain status of collections and balances outstanding and to evaluate effectiveness of current collection policies and procedures
• With approval from the client, submits tenant accounts to attorney or agency for collection
• Assists with eviction of tenants in compliance with court order and directions from specified attorney and client
• Approves adjustments to tenant billing process
• Arranges for alterations to, or maintenance, upkeep, or reconditioning of facilities as specified in the operating budget, management plan and/or management services agreement and of leased premises as dictated by lessee's agreement
• Employs or contracts for onsite management and engineering personnel, as delineated within the operating budget, management plan and/or management services agreement
• Submits hiring recommendations to EVP for approval
• Competitively bids and prepares all service contracts to assure high quality and cost-effective services
• Assembles and analyzes contract bids, and submits bids, recommendations and standard form contract agreement to Vice President for execution
• Acts as primary contact for service contractors and vendors
• Participates in group bid process as appropriate
• Maintains role as primary/secondary contact for tenants relative to tenant service requests
• Proactively meets with tenant representatives on scheduled basis
• Communicates regularly with the Property Administrator and APM, providing necessary support and information to this primary client contact
• Reviews purchases of supplies and equipment for use at managed office buildings
• Prepares and reviews financial statements and reports on status of office buildings such as occupancy rates and dates of expiration of leases
• Prepares and reviews financial reports for client on monthly, quarterly and annual basis complying with requirements in management services agreement, with copy to the General Manager
• Analyzes financial statements to project future financial position and budget requirements
• Prepares and/or reviews periodic inventory of building contents and property condition, and forwards listing to client for review