Career Center

Job Description:

Performs various tasks and responsibilities in support of the Human Resources Office. Serves as the first point of contact in the Human Resources Office.

? Essential duties, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills.  This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations may be made as required.  Requirements are representative of minimum levels of knowledge, skills, and/or abilities.  The job description does not constitute an employment agreement and is subject to change at any time by the employer.  Essential duties and responsibilities may include, but are not limited to, the following:

• Administers the student employment process, to include referring students to hiring manager for existing vacancies, assists with onboarding, payroll processing, check distribution, monitoring maximum hour limits, monthly reports, etc.

• Processes all verification of employments; and collects information and provides reports on new hires to the Office of the Attorney General.  Coordinates and reconciles the Human Resources Department budget to include the recruiting budget, assigns interview training to search committees, and screens and moves applicants in Workday.  Serves as the department’s receptionist, files documents in personnel files, answers questions and greets visitors to the office.

•  Processes part-time faculty Letter of Appointments (LOAs), assists with onboarding new hires in Workday, processes full-time faculty LOAs and completes onboarding, etc.

• Processes the I-9 forms and updates I-9 documentation status in Workday for students, staff and faculty employment related documents.

• Supervises student workers in the HR office.

ADDITIONAL DUTIES

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.

• Complies with all Trinity University policies and guidelines.

• Performs other duties as required.

EDUCATION REQUIRED:

• High School Diploma or GED

• The substitution of education for experience on a year for year basis will be considered.

PREFERRED:

• Bachelor’s degree from an accredited institution

EXPERIENCE REQUIRED:

• Two years of human resources experience.

• The substitution of education for experience on a year for year basis will be considered.

• Customer service experience.

PREFERRED:

• Experience using Workday.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Excellent communication skills.

• Outstanding customer service skills.

• Good organizational skills.

• Strong attention to details.

• Accuracy in all phases of work performed.

OTHER REQUIREMENTS

• All jobs require a current Criminal Background Check (CBC).

SUPERVISORY RESPONSIBILITIES

• Supervises student workers.

SUPERVISION RECEIVED

• Specific and general instruction from supervisor, either verbally or in writing.

• Operates independently for most routine matters.

INTERACTION

• Works alone

• Works with other employees

• Customer contact

• Residents

• Students

• Alumni

• Vendors

• Public/Government Officers

COMPUTER SOFTWARE

• Microsoft Excel, PowerPoint, Windows Word

• Workday

SECURITY SENSITIVE

• Each member of the faculty, staff and student body is responsible for carrying out campus regulations, procedures and practices and shall comply with federal, state and local laws related to security matters while on the campus or in the course of representing or conducting University activities.

ATTENDANCE STANDARD

• Maintaining and satisfying minimum attendance requirements are an essential requirement of this position, including working all full-time regular hours as established by the supervisor in addition to any scheduled or emergency overtime. 

INTERNAL CONTROLS

• Applies to Supervisors (and above) and/or anyone with financial responsibilities.  Within the scope of position duties, responsible for seeing that operations are effective and efficient, assets are safeguarded, reliable financial data is maintained, and applicable laws, regulations, policies, and procedures are complied with.

DECISION MAKING

• Plans and performs complex work where only general policies or procedures are available.

ENVIRONMENTAL CONDITIONS

• General office environment

About Trinity University

For over 150 years, we have met challenge with opportunity to ensure the best and brightest students have access to a transformative education. Home to more than 2,500 students, Trinity is rooted in the liberal arts and sciences. We are guided by a mission and set of values that place the student experience at our core. As a community that both honors our past and shapes our future, we strive to live our values in everything we do.

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