Career Center

University of California Irvine

Faculty Assistant


Updated: Mar 14, 2023
Location: Irvine-Campus
Job Type:
Department: Law/Instructional Support



Job Opening ID: 38632

Reports To: Marisela Galindo

Working Title: Faculty Assistant

Department: Law/Instructional Support

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004722

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8:00 a.m. - 5:00 p.m., M-F

Employee Class: Career

Position Summary:

The University of California, Irvine School of Law is the culmination of several generations of revolutionary dreamers. Those not satisfied with the status quo who wanted to redefine, reimagine, and reinvent legal education. UCI Law provides an innovative and comprehensive curriculum and prioritizes public service and a commitment to diversity within the legal profession. At UCI Law, we are driven to improve our local, national and global communities by grappling with important issues as scholars, as practitioners and as teachers who are preparing the next generation of leaders. The collaborative and interdisciplinary community at UCI Law includes extraordinary students, world-renowned faculty, dedicated staff, engaged alumni and enthusiastic supporters. The Faculty Support office provides comprehensive administrative services to School of Law faculty for teaching, scholarship, and service activities.

Under the general supervision of the Faculty Support Manager, the Faculty Assistant is responsible for providing comprehensive support to School of Law faculty for teaching, research, and pro bono activities. The Faculty Assistant provides administrative assistance to multiple law professors and assumes a broad range of administrative responsibilities which include: direct support to law faculty, course management, word processing, research, financial administration, unit operations, and event coordination. As part of the Faculty Support Team, the Faculty Assistant works both independently and in collaboration with other team members to execute tasks in an intense and fast-paced work environment. The Faculty Assistant must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion. The Faculty Assistant is expected to provide a high level of support service to faculty, staff, and students, and the University at large. Members of the Faculty Support Team are expected to conduct research and provide analyses and solutions for administrative and operational problems and apply extensive knowledge of School of Law and University administrative policies and procedures.

Compensation Range:

Step 1 $24.66 - Step 7 $28.34

Department Website:

https://www.law.uci.edu/

Required:

Bachelor's degree and 2 to 4 years of experience, or equivalent combination of education and experience working in a similar environment

Broad knowledge of office environments and administrative support needs with the ability to provide executive level support in a fast-paced, dynamic environment; Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training; Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies; Ability to work effectively within a team environment, as well as independently; Excellent interpersonal skills for working with diverse groups of students, faculty and staff as well as external professionals and community members who interact with the law school; Excellent organization, time management, and written and verbal communication skills; Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output; Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with accuracy and efficiency in a high-pressure environment; Thorough working knowledge and consistent usage of professionally appropriate grammar, spelling, and punctuation; Ability to perform the essential duties of the position within time constraints and through multiple interruptions; Ability to adjust to changing priorities and multiple demands; Ability to multi-task and meet aggressive deadlines; Ability to be forward thinking and anticipate problems and solutions; Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality; Familiarity with academic and technical legal language; Ability to successfully complete and adhere to the University's FERPA training and policies

Preferred:

Strong academic performance in undergraduate/graduate degree program and 3 to 5 years of relevant work experience; Experience working with high-level executives, professionals, and/or practicing attorneys; Experience in legal settings or knowledge of legal studies, the legal profession, and research environments; Working knowledge of LexisNexis and Westlaw; Working knowledge of The Bluebook's legal citation rules; Research and statistical skills; Working knowledge of appropriate University and agency policies and procedures; Knowledge of UCI internal online Kuali Financial System (KFS), Zot portal, and Canvas LMS (Learning Management System)

Special Conditions Required:

Working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 6:00 p.m.; dependent on coverage needs and subject to change.

Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
  
• E-Verify
  
• Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu
Job Opening ID: 38632Reports To: Marisela GalindoWorking Title: Faculty AssistantDepartment: Law/Instructional SupportBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004722Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8:00 a.m. - 5:00 p.m., M-FEmployee Class: Career Position Summary: The University of California, Irvine School of Law is the culmination of several generations of revolutionary dreamers. Those not satisfied with the status quo who wanted to redefine, reimagine, and reinvent legal education. UCI Law provides an innovative and comprehensive curriculum and prioritizes public service and a commitment to diversity within the legal profession. At UCI Law, we are driven to improve our local, national and global communities by grappling with important issues as scholars, as practitioners and as teachers who are preparing the next generation of leaders. The collaborative and interdisciplinary community at UCI Law includes extraordinary students, world-renowned faculty, dedicated staff, engaged alumni and enthusiastic supporters. The Faculty Support office provides comprehensive administrative services to School of Law faculty for teaching, scholarship, and service activities. Under the general supervision of the Faculty Support Manager, the Faculty Assistant is responsible for providing comprehensive support to School of Law faculty for teaching, research, and pro bono activities. The Faculty Assistant provides administrative assistance to multiple law professors and assumes a broad range of administrative responsibilities which include: direct support to law faculty, course management, word processing, research, financial administration, unit operations, and event coordination. As part of the Faculty Support Team, the Faculty Assistant works both independently and in collaboration with other team members to execute tasks in an intense and fast-paced work environment. The Faculty Assistant must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion. The Faculty Assistant is expected to provide a high level of support service to faculty, staff, and students, and the University at large. Members of the Faculty Support Team are expected to conduct research and provide analyses and solutions for administrative and operational problems and apply extensive knowledge of School of Law and University administrative policies and procedures. Compensation Range: Step 1 $24.66 - Step 7 $28.34 Department Website:https://www.law.uci.edu/
Required: Bachelor's degree and 2 to 4 years of experience, or equivalent combination of education and experience working in a similar environmentBroad knowledge of office environments and administrative support needs with the ability to provide executive level support in a fast-paced, dynamic environment; Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training; Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies; Ability to work effectively within a team environment, as well as independently; Excellent interpersonal skills for working with diverse groups of students, faculty and staff as well as external professionals and community members who interact with the law school; Excellent organization, time management, and written and verbal communication skills; Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output; Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with accuracy and efficiency in a high-pressure environment; Thorough working knowledge and consistent usage of professionally appropriate grammar, spelling, and punctuation; Ability to perform the essential duties of the position within time constraints and through multiple interruptions; Ability to adjust to changing priorities and multiple demands; Ability to multi-task and meet aggressive deadlines; Ability to be forward thinking and anticipate problems and solutions; Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality; Familiarity with academic and technical legal language; Ability to successfully complete and adhere to the University's FERPA training and policies Preferred: Strong academic performance in undergraduate/graduate degree program and 3 to 5 years of relevant work experience; Experience working with high-level executives, professionals, and/or practicing attorneys; Experience in legal settings or knowledge of legal studies, the legal profession, and research environments; Working knowledge of LexisNexis and Westlaw; Working knowledge of The Bluebook's legal citation rules; Research and statistical skills; Working knowledge of appropriate University and agency policies and procedures; Knowledge of UCI internal online Kuali Financial System (KFS), Zot portal, and Canvas LMS (Learning Management System) Special Conditions Required: Working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 6:00 p.m.; dependent on coverage needs and subject to change. Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu

To apply, visit https://careersucirvine.ttcportals.com/jobs/10059754-faculty-assistant





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