Career Center

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative. 

• Upholds the Mission, Vision and Principles of the Cooperative.
• Organize and maintain electronic and hard copy files.
• Prepare correspondence for the President/CEO, the Board of Directors; and other designated personnel, as directed.
• Review and route incoming mail, etc.
• Prepare reports, update spreadsheets and database applications as needed.
• Complete filing in a timely and accurate manner.
• Managing time and logistics for the President/CEO; coordinate schedules, travel accommodations and meeting arrangements as needed; resolve conflicts.
• Administering and filing expense reports for the President/CEO, Board members and attorney, as directed.
• Answering and screening incoming calls and visitors. Respond to inquiries, resolve disputes, gather information and/or transfer calls/visitors to the appropriate person or area. Establish a working knowledge of member billing system.
• Coordinating Board Agenda, Senior Staff meetings and employee meetings; coordinate content for meetings with input from management and staff, including presentations, documents and/or spreadsheets; attends and takes minutes of meetings.
• Maintains all corporate minute books. Works with general counsel to ensure minutes meet corporate standards and use of professional language.
• Coordinating Board meetings; assemble and disseminate all material pertaining to Board meetings as required, utilizing Adobe Pro or most relevant computer program in use.
• Serve as recording secretary for the regular, supplemental, District and Annual Board meetings.
• Coordinating travel accommodations, meeting arrangements and training for the Board of Directors, President/CEO and Cooperative Attorney as needed; record and maintain files for Director certification.
• Maintaining a master copy of the Corporate Bylaws and all approved board policies and management operating policies; distributes changes to policies.
• As needed, maintaining calendar for President/CEO and senior staff vacation schedule.
• Performing special projects to assist in the effective performance of the President/CEO’s responsibilities.
• Coordinating with Senior Management to prepare annual Corporate Plan and Budget Book; Preparing and Printing Organizational Charts for Corporate Plan. 
• Maintaining employment related legal cases; organize discovery; coordinate meetings with attorneys, as needed.
• Maintaining legal case files relating to subpoenas and records request from outside agencies; coordinates interdepartmental records research, consults with legal counsel as necessary, prepare responses to requesting entities.
• Maintaining corporate record of rates; Filling of rates with Georgia Public Service Commission; Communicates rate revisions to staff as needed; Files the annual Winter and Summer Rate Surveys with GPSC; Works with outside contractors to provide information and revise rate schedules as needed.
• Annual Meeting:  Maintains working schedule and plans for annual meeting; Booking of emcee, performers, meeting participants; Submits invoice to accounting for monies paid to participants; Purchases member registration gifts; purchases door prizes; Takes minutes and maintains annual meeting minute book; Coordinates with staff for the official notice of annual meeting, coordinates and schedules nominating committee meeting and documents; coordinates, prepares correspondence and facilitates director elections as needed. 
• Diverse Power Foundation: Prepares notices of meetings, attends board meeting and takes minutes and maintains minute books; Handles all correspondence for scholarships and grants and any other duties needed to fulfill objectives of the Foundation.
• Works with Foundation Board Chairman to coordinate meeting content and supporting documents. 
• Administering and filing of all Foundation Director expense reports.
• Screens Scholarship and Grant Applications for content and required criteria.
• Employees:  Working with Building and Grounds to set up meeting space for company events, training and luncheons as needed. Coordinating with Vendors for company events. 
• Coordinates with HR to prepare and present employee service recognition.

• Ability to operate a variety of office equipment, including personal computers, printer, copy machine, telephones, and fax machines.
• Availability to work irregular hours for assignment completion and flexibility to change scheduling and report to work on short notice during emergency situations.
• Must maintain a current State of Georgia Notary Public commission.  
• Ability to handle sensitive issues and maintain confidentiality regarding all information related to the Cooperative, management, board of directors, employees, and customers.
• Ability to operate effectively and manage stress and pressure in a frequently changing environment, ability to multi-task calmly and effectively in all situations.
• Computer proficiency; document imaging techniques, records and file management including office automation; proficiency in the use of MS Office products and ability to acquire knowledge and use of applicable corporate software systems as they relate to the position.
• Critical thinking skills that provide the ability to multi-task; discern priorities and act with minimal guidance; excellent judgment and decision-making skills commensurate with responsibilities.
• Possess a high degree of poise and self-confidence; ability to use tact and diplomacy; Must be comfortable dealing with colleagues at all levels, the board of directors, general counsel, co-workers and customers.
• Strong business skills to prepare all types of office correspondence and presentations; comprehend and follow complex written and verbal directions.
• Strong interpersonal skills and customer service orientation with attention to detail are essential, excellent planning and organizational skills.
• Thorough working knowledge of administrative and office management practices.