Legal Career Center

C DESIGN is seeking an experienced Business Manager to join our vibrant team camaraderie, community-focused mindset, and solid business management process.

The ideal candidate will be able to successfully learn and juggle multiple areas of the business simultaneously. The person hired will also have the opportunity to work alongside the current Business Manager as they transition to retirement over the next 6-12 months.

YOUR RESPONSIBILITIES
Bookkeeping | Accounting
- Perform all accounts payable and accounts receivable functions and processing using Deltek Ajera
- Facilitate project set up and project accounting in Deltek Ajera through entire project life cycle
- Initiate timely vendor invoice approval routing and entry into accounting system
- Generate monthly client invoices using a progressive billing method
- Reconcile all bank accounts and credit card account transactions on a monthly basis
- Monitor accounts receivable aging weekly and contact clients as necessary
- Maintain payroll system and process payroll using Paychex on a semi-monthly basis
- Process employee expense reports
- Maintain a balanced general ledger and accurate financial records
- Provide financial reports, results and information for Principals as requested
- Act as liaison with CPA for all tax-related issues and legal requirements throughout the fiscal year
- Cooperate with entities requiring financial audits, applications and reports
- Handle sensitive company information with the highest level of confidentiality

Business Administration
- Effectively prioritize and accomplish tasks and responsibilities using best judgment for the betterment of the firm
- Maintain professional corporation entities and complete annual corporate filings
- Track professional licensure for firm and individuals
- Complete online client-specific project reporting as required
- Create AIA Contract documents for architectural projects
- Maintain current vendor records, certificates of insurance and W-9s
- Confer with corporate attorney about legal issues that may arise
- Manage the firm calendar in Microsoft Outlook, schedule multiple conference rooms, appointments and meetings
- Coordinate in-house meetings, social activities and presentations with external partners
- Act as liaison with property management for facility repairs and maintenance

Human Resources
- Provide employment and benefit guidance for team of 23+
- Handle employee onboarding and offboarding
- Screen and distribute incoming resumes, schedule interviews and communicate with applicant
- Maintain personnel files, time off tracking and utilization rates
- Schedule and administer employee performance appraisal process
- Coordinate with agent for medical | dental | vision | life | STD | LTD | ADD insurance renewals and employee enrollments
- Handle all fiduciary aspects and administration of 401K Program compliance with third-party administrator
- Oversee administrative support

YOUR BENEFITS
Competitive benefits package available including 401k plan with company match, wellness stipend, professional development allowance, employee recognition program, half-day Fridays, remote work, paid time off, seven paid holidays plus one floating holiday, medical | dental | vision | life | disability insurance, medical flexible spending account, testing & licensure reimbursement and discretionary performance bonuses.

Get a feel for C DESIGN culture on Instagram, Facebook, and cdesigninc.com! Our team is committed to providing equal opportunity to everyone regardless of gender, race or background, which allows for a diverse range of perspectives.

Send your cover letter, resume and salary requirements to jobs@cdesigninc.com. We would love to hear from you!

OUR REQUIREMENTS
- 5+ years of bookkeeping experience in the A|E industry
- Experience with Deltek Ajera software is preferred
- Experience with Microsoft Office software is required
- Thorough understanding of accounting procedures within a design firm
- Basic knowledge of Generally Accepted Accounting Principles (GAAP)
- Human Resources administration experience is preferred
- Experience with AIA Documents is beneficial
- Flexibility, organizational skills, and a willingness to help at all times are a must

About C design Inc.

C DESIGN is an award-winning mid-sized architecture, interior design, and planning firm located in Charlotte, NC. Our team works together in an industrial open office with welcoming employee amenities and hospitality areas. We have a close-knit, fun, supportive and collaborative culture. Founded in 2003, C DESIGN was built on four core values: loyalty, honesty, humility, and dedication. Since our inception, we have evolved into a diverse design practice and applied those values to numerous high-profile projects. Through the years we have consistently worked to provide leadership within our communities by offering creative design solutions, environmental stewardship and fiscal responsibility to our clients. Our vision at C DESIGN is to be a national leader in the design profession known for delivering excellent service, creative solutions and superior value to our clients through a partnership that exceeds expectations.

Connections working at C design Inc.