Legal Career Center

LEGAL OPERATIONS COORDINATOR, PRACTICE SUPPORT

Location: OaklandFull Time
Job ID: 38180
Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

UC Legal - Office of the General Counsel (UCL) provides legal services to the university, including representation, advice, research and training. We also provide legal opinions to the Board of Regents, administration, faculty, staff and others acting on the university's behalf. We report jointly to the Board of Regents and the president.

POSITION SUMMARY

Under the supervision of the Legal Operations Manager, Practice Support, the Legal Operations Coordinator, Practice Support provides administrative support to one or more legal practice groups. Organizes information for matters, calendars hearings and other matters, schedules meetings, drafts and edits documentation and correspondence, creates and runs reports, manages legal records per existing procedures. Activities include scanning, copying, filing and setting up new matters, drafting and disseminating routine correspondence, and assisting with developing forms and procedures to streamline procedures and tasks. Works on operational and/or procedural assignments that are moderately difficult, requiring the exercise of considerable discretion and independent judgment. Tasks involve the handling of information that is confidential and subject to attorney-client and work product privilege. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments.

All team members are expected to actively participate in initiatives to promote diversity, equity, and/or inclusion, whether at UC or in the community.

Responsibilities

• Performs legal records management for legal practice records per existing procedures.
• Prepares correspondence and other written materials, including system and procedural documentation, for department management; requires some specialized knowledge of the subject matter.
• Edits and proofreads written materials for content consistency.
• Coordinates conferences/meetings and calendars hearings and other matters.
• Additional miscellaneous duties as required.
• Actively participates in initiatives to promote diversity, equity, and/or inclusion, whether at UC or in the community.
• Processes reimbursements and arranges travel per client and UC guidelines
• Utilizes specialized office software to track and manage information and documentation. This may include NetDocuments (document management) and eCounsel (matter management).
• Updates information and works on sensitive operational and/or procedural assignments, priorities, protocols, et cetera.

Required Qualifications

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Advanced-level knowledge of Microsoft Excel and Outlook.
• Excellent verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Strong interpersonal skills.
• Ability to manage sensitive and confidential information with discretion.
• Strong attention to detail; able to track and manage multiple priorities and competing deadlines.

Preferred Qualifications

• Experience with NetDocs, SharePoint, and/or eCounsel.
• Demonstrated contributions to efforts or activities that promote equity, diversity, and/or inclusion at UC Legal, UC at large, the legal profession, or the community.

Education: High school diploma and minimum two years of experience or equivalent education and experience.

SPECIAL CONDITIONS

This position is eligible for a hybrid work arrangement and is required to report to work in Oakland, CA at least 2 days per week.

SALARY AND BENEFITS

Salary: $29.69 - $33.52/hour (approximately $62,000 - $70,000 annual), commensurate with experience

UC Career Tracks job title and grade: ADMIN AST 3, 18

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is August 1, 2022. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=38180&PostingSeq=1jeid-a45908d888dec640897649e2e15ae700







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