The main objective for the Division Administrator is to develop, implement, and oversee the administrative and financial operations of the Programs. The Division Administrator takes an active role in long-term strategic planning. A primary goal of this Division Administrator is business development and to grow the programs both locally and provide technical assistance for other programs state-wide and nationally. The following functions are within the Division Administrators oversight: IT, facilities, contracts and grants, budgetary financial management and/or human resources and program development. Assumes accountability for decisions made by subordinates. Performs long and short-term planning for the San Francisco Trauma Recovery Center (TRC), statewide TRCs and national TRCs.
Duties are of a high level of complexity and require independence of action. Erroneous decisions or failure to achieve goals results in additional costs and personnel, possible legal/regulatory consequences, lack of control points for HR related infrastructure, and serious delays in the national rollout of the new model.
The Division Administrator of Division of Trauma Recovery Services (DTRS) is a leader in developing and overseeing the administrative infrastructure for DTRS programs. DTRS oversees the following programs: Child and Adolescent Support Advocacy and Resource Center (CASARC), Trauma Recovery Center/Rape Treatment Center (TRC/RTC), the Neurotrauma Outreach Program and the Survivors International Program, the Neuropsychology Service at Zuckerberg San Francisco General (ZSFG) as well as the Administrative, Research and Data staff for these programs.
Each of these programs has unique programmatic, budgetary and administrative needs, including complex billing and audit/compliance requirements for a variety of different local, State and Federal agencies. The Division Administrator reports directly to the DTRS Director with a secondary (dotted-line) reporting relationship to the Director of Administration for the Department of Psychiatry/SFGH for administrative, financial and budgetary issues. Responsibility for evaluating the performance of the Division Administrator primarily rests with the DTRS Director, with input from the Director of Administration of the Department of Psychiatry. The Division Administrator interacts and works with the central administrative manager and executive staff of the Department of Psychiatry/SFGH regarding staff and faculty recruitment and personnel issues, purchasing, patient billing, quality improvement studies, facility maintenance and budgetary matters for the programs. The programs have an annual budget of approximately six million dollars, from Federal, State and city contracts, as well as from private foundations and donors.
Because of the unique hybrid nature of the programs, whereby UCSF and City and County of San Francisco (CCSF), employees and managers co-mingle, the Division Administrator also has to closely collaborate with SFGH Medical Center and other City and County administrators to manage resources that are directly assigned by the City and County of San Francisco to UCSF for Psychiatry services. The programs operate the City and County Rape Treatment Center and CASARC, both of which see all of the acute adult sexual assaults and child abuse cases in San Francisco. The Division Administrator must also maintain close ties and routinely work with the San Francisco Police Department, District Attorney’s Office and local victim service agencies, as well as with the State of California Victims Compensation Program. The Division Administrator has oversight and ensures that forensic evidence that is collected meets legal requirements for chain of custody.
The Division Administrator is responsible for overall program management, business development, productivity and billing collection, collation and reporting, contracts and grants administration, personnel and faculty management, facilities management and other duties as required for the programs. The Division Administrator provides leadership, support and administrative infrastructure for programs and develops and implements strategic planning to further the mission in research, teaching and patient care. The Division Administrator co-leads the TRC Steering Committee which is charged with implementing strategic planning to further the Division’s expanding mission in research, teaching and patient care. | | | | Required Qualifications: - Bachelor’ degree in business administration, accounting, finance or related field and minimum two years of experience in financial management, budget development and/or research contracts and grants administration, or equivalent combination of education, course work and experience in a university setting
- 6+ years of related experience
- In-depth knowledge of accounting policies and procedures including those related to cost accounting standards, internal controls, OMB Circular A-21, and SAS 112
- Strong working knowledge in contracts and grants
- Experience in cash handling, journal preparation, processing and justification
- Strong working knowledge in finance and fund accounting
- Advanced proficiency with Microsoft Office, especially Excel; and database software, preferably Microsoft Access or FileMaker Pro
- Well-developed technical skills with a demonstrated ability to learn and apply new technologies
- Excellent organizational, analytical and demonstrated project management abilities
- Demonstrated ability to set and meet deadlines, multitask and prioritize among competing priorities
- Excellent communication and interpersonal skills; detail oriented and accurate
- Ability to work independently with wide variety of people
- Demonstrated excellence in reliability and attendance
Note: Physical/health screening required. Preferred Qualifications: - Master’s degree in business, healthcare administration or related field
- Prior accounting experience with UCSF or City and County of San Francisco
- Prior UCSF or UC experience
- Broad knowledge of the organization’s processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy
- Knowledge of UCSF Contracts and Grants, UCSF Fund Accounting/Online Payroll Personnel System (OLPPS) and financial systems, UCSF Personnel policies, or SFGH Accounting Administration and State of California Board of Control policies & procedures
| | | | DEPARTMENT DESCRIPTION The Department of Psychiatry is the second largest UCSF department at ZSFG. It encompasses inpatient, outpatient and community-based services that provide mental health and crisis care for a public sector population that is marginally housed, has large numbers of uninsured or underinsured clients, and includes people who often have concomitant substance use issues. The overall budget of the Department is $55,895,000. Psychiatry has 323 staff, 50 faculty and 18 postdocs/paid fellows.
The Division of Trauma Recovery Services (DTRS) is comprised of the Trauma Recovery Center and CASARC. DTRS is one of the six clinical divisions and several research programs that comprise UCSF/SFGH Psychiatry, the second largest of 19 clinical departments at SFGH. The DTRS at UCSF/SFGH is dedicated to providing evidence-based interventions and removing barriers to care for underserved populations. DTRS is made up of programs that include clinical, research, training and teaching aspects and as a whole, see over 1,100 unduplicated clients annually and follow the majority of these clients on an ongoing basis. The programs are made up of 12 faculty, 50 staff and more than 10 interns and volunteers. ABOUT UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. | |
