The Law In Practice, Litigation & Moot Court Program Administrator position provides administrative coordination for the University of Minnesota Law School’s Law in Practice (“LiP”), Litigation, and Moot Court programs.  The administrator also coordinates the Law School’s Experiential Learning Ensemble (“ELE”), which recruits and trains non-dramatic actors to participate in LiP simulations and other experiential learning exercises at the Law School.

The LiP Administrator serves as an information resource and consultant to the co-directors, faculty members, adjunct instructors, student instructors, and the first-year students enrolled in the course on matters relating to scheduling, budgets, records, purchasing, procedures, and course content.  This includes administration of the ELE, which includes evaluating and prioritizing requests to use ensemble members in experiential learning exercises; recruiting, hiring and training ensemble members; and developing measurement tools to assess the performance of ensemble members.  The Litigation and Moot Court Program Administrator serves as an information resource and consultant to the directors, faculty members, adjunct instructors, student instructors, and the students enrolled in courses within these programs on matters relating to scheduling, budgets, records, purchasing, procedures, and course content. 

This position requires a high degree of interaction with faculty and students as well as attorneys, judges, and other professionals outside the Law School.  It requires a high level of organization and attention to detail.  The position is located in the Law School on the West Bank campus, although some of the work can be done remotely.

APPOINTMENT
This is a full-time, 40 hours/week, nonexempt, clerical position covered by the AFSCME Union.
Union/Fair share deductions may be made. Salary range is $20.38/hr - $25.35/hour depending on qualifications and experience.

LAW IN PRACTICE (approximately 70% effort)
COURSE DEVELOPMENT

• Create new course materials as needed and review and edit existing course materials.
• Work with the co-directors to create presentation materials.
• Record and distribute grades. 
• Distribute student course materials on a weekly basis.
• Attend weekly meetings with the co-directors, faculty instructors, and student instructors.
• Create and distribute simulation materials to ELE members, volunteer judges, mediators, and guest speakers.

INTERACTIONS WITH ADJUNCT PROFESSORS, JUDGES, MEDIATORS, AND STUDENT INSTRUCTORS

• Help co-directors manage a team of approximately 30 adjunct professors.
• Work with the Human Resources and Finance departments to hire and pay adjunct professors.
• Recruit approximately 60 judges and mediators each year to participate in experiential learning exercises.
• Coordinate logistical details of experiential learning exercises.
• Initiate and manage application process for student instructors. Create or update application form, review applications, schedule interviews, and assist co-directors in managing the interview/selection process.
• Assist co-directors in scheduling, organizing, and facilitating yearly orientation sessions for adjunct professors and student instructors.

SCHEDULING / COORDINATING

• Build the individual practice group schedule for first-year law students. 
• Propose solutions to student, adjunct, judge, mediator, and ELE member scheduling conflicts.
• Complete various administrative tasks, including making and monitoring room reservations; communicating with the Curriculum Department, the registrar, the IT department and others regarding course information; working with the Center for Teaching and Learning to create, disseminate, and analyze course evaluations; and planning end-of-semester evaluation events.

GRADES / EVALUATION

• Compile grades from faculty members and adjunct professors and post/distribute grades and comments for student review.
• Create, distribute, collect, and analyze annual faculty and adjunct professor evaluations; compile the results to discuss potential course changes with faculty and make changes that are approved by the co-directors.

ADMINISTRATION OF ELE

• Attend planning meetings with faculty requesting ELE members and provide logistical support.
• Develop written instructions for simulations involving ELE members upon request of co-directors. 
• Create training materials and lead training sessions of ELE members.
• Oversee payment of ELE members, manage annual budgets, and maintain finance records.
• Help evaluate the program by soliciting input from faculty, students, staff, and ELE members.

LITIGATION AND MOOT COURT PROGRAM ADMINISTRATOR (approximately 30% effort)
PROGRAM ADMINISTRATION, SUPPORT, AND DEVELOPMENT

• Act as primary liaison for adjunct faculty. Answer questions, resolve concerns and issues about curriculum requirements, Law School resources and policies, financial matters, and scheduling.
• Create classroom schedules and rosters and coordinate implementation with Law School Curriculum department.
• Schedule rooms for student instructors, adjunct faculty, and other meetings (student conferences, oral arguments, trainings, team practices, departmental meetings, etc.).
• Coordinate and arrange for technology needs for the programs, adjunct faculty, and student instructors/directors.
• Order books and facilitate copyright permission process and approval for reproduction of course materials.
• Create, manage, and maintain relationships with greater law community (including state and federal courts, law firms, other law schools, prominent lawyers, etc.) for the program and Law School.
• Manage, update, and maintain departmental course files and resources.

STUDENT SUPPORT

• Act as primary liaison with students. Distribute teaching materials, answer questions, provide internal communications, direct students to proper resources, programs, faculty and staff.
• Advise Associate Dean/Directors on student issues and concerns and liaise with Student Services to address student issues and concerns.
• Assist Associate Dean/Directors with preparation and administration of program budgets, including tracking expenditures, budget projections, commitments, cuts, etc.
• Monitor fiscal status of program accounts, including expenditures and breakdown of costs for the programs.
• Create and maintain budget and recap sheets.
• Complete all finance paperwork for programs, including travel reimbursements, PCard purchases, check requests, etc.
• Assist Associate Dean/Directors with preparation and administration of program budgets, including tracking expenditures, budget projections, commitments, cuts, etc.

EVALUATION / ENROLLMENT SUPPORT

• Initiate and manage formal course and instructor evaluation process for adjunct faculty and student instructors.
• Initiate enrollments for students and student instructors/directors in the programs, coordinate with the Registrar’s office and manage any issues.

HUMAN RESOURCES SUPPORT

• Create, manage, and administer student instructor/director application process (including recruitment of student instructors/directors).
• Interview potential adjuncts and student instructors/directors with program directors and advise program director on hiring/rehiring decisions.
• Liaise with Law School HR on background checks, appointment letters, and hiring policies.
• Maintain records and communicate appointments and payroll information for adjunct faculty to HR and Finance.
• Initiate HR appointments and payroll for student instructors and research directors.
• Create and maintain personnel records and files for past, current, and potential adjunct faculty and student instructors, research assistants, and student directors.
• Advise adjunct faculty, staff, and students on University and HR policies and procedures (including benefits, absences, programs and resources).
• Create payroll sheet information and liaise with Finance regarding adjunct and student instructor pay.

*The employer reserves the right to change or assign other duties to this position.