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As a leading public research university, the University of Washington strives for the highest levels of excellence that will maintain and enhance its position as one of the world's distinguished institutions of higher learning. The University is an inquiry-based institution, devoted to discovery, creativity and scholarship; and committed to maintaining a comprehensive University community that embraces intellectual and academic diversity.
The University of Washington Board of Regents is the University's governing body whose broad responsibilities are to supervise, coordinate, manage, and regulate the university, as provided by state statute. We have an outstanding opportunity for a Secretary of the Board of Regents to manage all administrative support to the Board and serve as liaison between the Board members and the University.
As an officer of the Board, the Secretary of the Board of Regents' duties are prescribed by state statute and Regents' Bylaws. The Secretary reports directly to the Chair of the Board and is expected to work closely and collaboratively with the Executive Office of the President and Provost.
Principal Duties and Responsibilities:
Schedule and manage preparations for all meetings of the Board, (including regular, committee, small group ad hoc) special work sessions and off-site gatherings.
Issue appropriate notice of meetings in accord with statutory requirements and Board Bylaws, consulting with the Attorney General's office as necessary to ensure compliance.
Coordinate with central administration officials to formulate agendas, schedules, and the time allocated to each agenda item, ensuring timely and proper preparation of agenda and presentation material for Board review/action.
Consult with Chair of the Board and Committee Chairs about monthly schedules, agenda and timing.
Prepare and direct distribution of meeting agendas to Regents, designated representatives, and University administrators.
Oversee arrangements for all meeting locations, facilities, catering, accommodations and amenities.
Serve as recorder and repository of the official record of the Board.
Take minutes at meetings, prepare minutes for approval, and maintain permanent record of official minutes and other proceedings of the Board.
Provide authoritative record of Board rules and regulations and monitor compliance.
Serve as official source for and maintain index to Board minutes as required by the Administrative Procedures Act.
Oversee conversion of Board records and index to electronic technologies.
Maintain historical records of appointments and terms.
Serve as official spokesperson, information source and liaison on Board matters.
Advise and inform designated representatives to the Board concerning their participation and obligations.
Prepare and issue Board rosters, historical datelines, calendars and biographies for the public, University constituencies and the media; Oversee Board Web page.
Respond accurately and promptly to inquiries from the media, citizens, state officials and other external entities, including other higher education institutions.
Manage responses to Public Records requests in accordance with state law.
Ensure smooth functioning of Board activities by maintaining liaison with University administrators, academic officials, service units, Regents and Regents' assistants.
Respond to all requests from Board members to facilitate their duties and interests as Regents.
Arrange campus visits, facilitate attendance at University functions, and schedule individual meetings as requested.
Prepare correspondence on behalf of the Board and for individual Regents.
Review and handle appropriately all Board mail (electronic and hard copy), pursuing administrative action as needed.
Fulfill obligations as Board officer signatory on official paperwork.
Execute or attest contracts and other written instruments approved for signature by Board Chair's designee.
Certify Board action for business transactions as necessary.
Maintain custody and appropriate use of the official University Seal.
Serve as Office Administrator
Supervise the Assistant Secretary of the Board
Manage daily business of the office
Manage two state budgets and one discretionary budget
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.