This Legal Assistant 2 position provides assistance to professional legal staff and attorneys in litigation-related tasks and in other tasks associated with preparing coursework for students learning to administer legal services in the Children and Family Justice Center in Northwestern Pritzker School of Law’s Bluhm Legal Clinic.
- Document and Case Preparation
- Conduct the Bates-stamping, redaction, duplication and indexing of documents.
- Set up and maintain files to be organized chronologically, numerically and/or by subject matter.
- Work with attorneys and outside vendors on electronic productions.
- Under the guidance of an attorney, categorize documents by subject matter, prepare a chronology of facts and create production charts.
- Organize relevant documents for attorney review, case preparation and depositions.
- Subpoenas and Research
- Obtain relevant documents and respond to subpoenas and other information requests.
- Handle correspondence in connection with subpoenas and records transmission.
- Prepare legal and factual research.
- Perform records review.
Classroom and Student Support
- Assist supervising attorneys in onboarding students.
- Assist students with their client case work which includes training and advising new students each semester on creating and preparing legal documents (e.g. briefs, exhibits, discovery materials, notices, certificates of service, tables of authority, affidavits, researching/understanding court rules, etc.).
- Provide students with administrative support in preparing correspondence, mailings, court filings, prison visits, and legal phone calls.
- Responsible for collecting work from students and integrating it with that of their supervising attorney(s). This includes reconciling various document versions from multiple students, faculty members and external co-counsel.
- Collect journal reflection pieces from students twice each semester.
- Process conflict and other intake forms.
- Maintain hardcopy and electronic version of all client files.
- Data entry of all new and closing client case file information into the case management system, and produce monthly reports for the Clinic Operations Coordinator.
- Manage and maintain files and offices of assigned attorneys. Keep offices and files orderly.
- Prepare electric system for sending and lifting document preservation notices for pending and threatened litigation.
- Cover lunches and breaks in the reception area as needed.
- Preparing memos and letters, maintaining files, copy, printing, phones.
- Provide professional and helpful customer service.
- Performs other duties as assigned.
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
- Certificate of Paralegal Training or equivalent work experience.
- Fluent in Spanish (written and spoken).
- Demonstrated strong verbal, written and interpersonal communication skills.
- Ability to understand and organize documents.
- Ability to organize and assimilate information from numerous sources.
- Ability to use Westlaw preferred.
- Thorough knowledge of MS Word, PowerPoint, Excel or similar database systems.
- Experience as a paralegal in a law firm or in-house counsel setting preferred.
- Experience in contract administration.
- Ability to prioritize, multi-task projects and meet deadlines.
- Ability to exercise good judgement and discretion.
- Ability to work independently under attorney's supervision.
- Excellent client service skills and attention to detail.
- Work experience as a paralegal in a law firm or in-house counsel setting.
- Ability to understand and organize litigation documents.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.